Outlook 2010/IMAP/Google Apps

With Outlook 2010 over IMAP to Google Apps/Gmail, the default setting is that when you delete an item, it is moved into ‘Trash’ instead of archived. This is a problem if you count on having those Archived items out there for future reference. (Trash is discarded after 30 days).

To change this:

• Click on File/Account Settings
• Doubleclick the e-mail account you want to change.
• Click More Settings
• Go to the Delete Items Tab
• Select '”Move deleted items to the following folder”
• Select the “All Mail” folder in the Tree View.
• Click OK
• Click Next and let it finish the setup.

That should do it. Now all deleted items will be Archived.